Here's The Cheat System For Organizing Your Life
Here’s a simpler blueprint you can follow
👋 Hey, it’s Zohvib. Welcome to my weekly newsletter where I share frameworks of proven ideas to become smarter and wealthier. If you’re not a subscriber, here’s what you missed this month:
Subscribe to get access to these posts, and all future posts.
I was stuck.
Every day felt like wading through a fog of tasks, a relentless loop of busyness that led nowhere.
It was a classic case of motion without progress, a dance of productivity that was anything but productive.
Steve Jobs once said,
“The only way to do great work is to love what you do.”
But there I was, lost in the minutiae, my passion buried under a pile of unending tasks.
This realization hit me hard.
Being perpetually busy doesn’t equate to actual work. It’s a deceiving mirage.
I was trapped in what I’ve come to call ‘Blur Loops.’
Check if you are also stuck in one of these Blur loops:
You sit to work → Get a notification → Check the phone → End in an infinite loop of social media until you get frustrated.
You pick up your phone to check OTP → Open Twitter → Instagram → Snapchat → WhatsApp → Get lost in nowhere → Feel like doing nothing.
You go to YouTube to find a solution → Find an attractive thumbnail → click on it → Get high on information → Switch back to work with no drive to work → Switch back to YouTube.
Your brain once distracted wants to stay distracted!
Distraction is a drug for your brain. You give it a bit of distraction and now that’s all it wants. It turns into a monkey mind.
Now you can’t expect it to focus!
It was a wake-up call. To break free, I needed more than just discipline; I needed a system, a method to cut through the chaos.
As Tim Ferriss advises,
“Focus on being productive instead of busy.”
And that’s precisely what I set out to do.
My journey led me to a ‘cheat system’ for organizing life — not a shortcut, but a smarter way to approach the daily grind.
The cheat system sounds interesting. So let’s cover this.
Step one — List it all out
Embarking on my quest for organization, I grasped a simple yet powerful tool: a pen.
As Socrates declared,
“An unexamined life is not worth living.”
This wasn’t a mere to-do list; it was a confession of every task, dream, and obligation crowding my mind.
I scribbled down everything, from the trivial to the transformative. It felt like opening a dam, releasing a flood of thoughts and plans.
This exercise wasn’t just about remembering to buy milk. It was about acknowledging my aspirations, the big and the small.
As I listed, a sense of clarity emerged.
The chaos in my mind began to order itself into lines on paper.
Peter Drucker’s words echoed in my mind,
“What gets measured gets managed.”
Writing it down was the first step to managing it all.
The act of listing was transformative. It was like holding a mirror to my life, seeing the forgotten and the overlooked.
And I invite you to join me.
Grab a pen.
Start listing.
Uncover the layers of your life.
Your list might surprise you. It might overwhelm you. But it will certainly enlighten you.
This isn’t just an exercise; it’s a journey of self-discovery. It’s your first step towards a more organized, purposeful life.
So, begin where I began. List it all out.
Let the ink flow and watch as the first step of organizing your life unfolds before you.
Step two — Automate like a boss
Once my life was laid bare on paper, the next step was to automate and automate intelligently.
Peter Drucker’s wisdom guided me here,
“Efficiency is doing better what is already being done.”
I scoured through my list, identifying tasks that could run on autopilot.
Automating was like hiring a silent, efficient assistant who never tires.
I started with the simple things:
Bill payments: Set up automatic payments for utilities, credit cards, and subscriptions.
Email sorting: Created filters and labels in my email to automatically categorize incoming messages.
Meal planning: Subscribed to a meal planning service, saving hours each week on grocery shopping and meal prep.
But automation wasn’t just about outsourcing tasks.
It was about creating systems:
Calendar management: Synced all my devices to a digital calendar, with reminders for important dates and tasks.
Task delegation: Used project management tools to assign and track progress on collaborative tasks.
The goal was not to remove the human element but to enhance it.
I wasn’t just freeing up time; I was investing it where it mattered most. As they say,
“Do more of what makes you happy.”
Automation gave me that luxury — more time for creativity, for family, for life.
As I fine-tuned my automation systems, I realized their power.
They were silent warriors in my battle against chaos, helping me stay on top of things effortlessly. I encourage you to explore automation.
Start with the mundane, and gradually build up:
Social media management: Schedule posts using tools like Hootsuite or Buffer.
Financial tracking: Use tools like Sunsama to track spending and savings goals automatically.
Learning and development: Set up regular, automated times for online courses or skill development.
Embrace automation, but do it wisely.
It’s about making technology work for you, freeing you to focus on what truly requires your human touch.
Automate like a boss, and watch as your day expands with newfound time and possibilities.
Step three — Get in the zone
Finding ‘the zone’ felt like unlocking a secret level in the game of productivity.
It’s that blissful state where time flies, and work feels less like a chore and more like a passion.
Maya Angelou mused,
“You can’t use up creativity. The more you use, the more you have.”
Discovering how to tap into this wellspring of focus and creativity was my next mission.
It started with listening to my body’s rhythm. Some of us are morning larks, others night owls.
I realized my peak productivity soared in the quiet hours of the morning.
Respecting this natural rhythm, I reshaped my day to capture this wave of energy.
Then, I sculpted my sanctuary. Our environment is a silent partner in the dance of productivity.
I carved out a space that was minimal yet inspiring, where each object served a purpose, and nothing distracted.
A clean desk, a comfortable chair, and a little plant for the company. This became my haven of focus.
The routine was my next ally. As creatures of habit, our brains love routines.
I crafted a pre-work ritual: a strong cup of coffee, a few minutes of deep breathing, and a quick glance at my goals.
This wasn’t just routine; it was a ceremony, signaling to my brain that it was time to dive deep.
But the real challenge was in the mental discipline. Distractions are the arch-nemesis of focus.
So, I waged a war against interruptions.
The phone was set to silent, social media tabs closed, and I embraced techniques like the Pomodoro method, dividing my work into focused sprints.
Entering ‘the zone’ is a personal adventure. It’s about finding what tunes your mind to its sharpest frequency.
It’s about creating a space where your creativity and efficiency aren’t just visitors but permanent residents.
So, I recommend you find your rhythm, create your space, establish your ritual, and discipline your mind.
The zone is not just a myth; it’s a reality waiting to be embraced.
Here, work transforms into something more — a symphony of productivity, a canvas of creativity.
Discover your zone, and watch how work becomes not just something you do, but something you love.
Step four — Introspection is key
Introspection is all about evaluating your processes, learning from your experiences, and continually refining your methods.
As Socrates beautifully said,
“The unexamined life is not worth living.”
It’s not just about what we do but also why and how we do it.
Introspection became my tool for aligning actions with intentions.
Each night, I dedicated time to self-reflection practice.
I like to call the ‘Daily Review Formula’:
Accomplishments: What did I achieve today?
Challenges: Where did I struggle, and why?
Learnings: What lessons did the day offer?
Adjustments: How can I improve my approach?
Gratitude: What am I grateful for today?
This formula wasn’t just a checklist; it was a conversation with myself.
It allowed me to celebrate small victories and understand the roadblocks.
Recognizing patterns in my behavior, like procrastination or tasks that particularly energized me, became crucial in fine-tuning my approach.
Introspection also meant embracing change. As John Maxwell says,
“Change is inevitable. Growth is optional.”
I realized the importance of being flexible with my plans and goals. Life is dynamic, and so are we.
Adjusting my course didn’t mean failure; it meant evolution.
Moreover, introspection brought the power of gratitude into sharp focus.
Reflecting on daily blessings, I found a deeper sense of satisfaction and balance. It transformed not just my productivity but my outlook on life.
I encourage you, the reader, to integrate this ‘Daily Review Formula’ into your routine.
It’s a simple yet powerful tool for personal growth and alignment.
Through introspection, you’ll find more than just efficiency in tasks; you’ll discover a richer, more fulfilling path in life.
Bottom line:
In summing up my journey to a more organized life, the final piece of my puzzle was Sunsama, a tool I personally use daily.
It’s more than just a task manager; it’s a compass that guides my day, aligning my actions with my goals.
Each morning, as I sit with my cup of coffee, Sunsama is my first stop.
It helps me visualize my day, breaking down tasks into manageable chunks.
With Sunsama, I prioritize effectively, ensuring that the most critical tasks get my prime focus.
It’s like having a personal assistant who’s in tune with my rhythms and priorities.
Throughout the day, Sunsama keeps me on track. It reminds me of meetings, nudges me towards deadlines, and even suggests breaks to keep my energy levels high.
It’s not just about managing tasks; it’s about managing energy and focus.
In the evening, Sunsama becomes a part of my introspection ritual.
It allows me to review what I accomplished, and what got deferred and helps me plan the next day with clarity and purpose.
Sunsama isn’t just a tool; it’s a part of my daily success story. It aligns seamlessly with the ‘cheat system’ I’ve developed for organizing life.
From listing out tasks to finding focus, from automating routines to introspection, every step is enhanced by Sunsama’s intuitive design.
So, there it is — my cheat system for organizing life. It’s a blend of simplicity, technology, and self-awareness.
It’s about making every day count, about finding joy and efficiency in the journey.
So, as you move forward with your newfound wisdom, I urge you to give Sunsama a try.
Embrace these steps, try out Sunsama, and watch as your days transform from chaotic to harmonious, from overwhelming to manageable.
Welcome to a more organized, fulfilled you.
Thanks for reading! I hope you found this edition of my weekly newsletter useful.
All the best,
Wow. I loved every part of this guide especially the Daily Review Formula. Thanks for putting this out to us.